Shipping inbox
Turn bills of lading into Excel tracking sheets
Point Harp at the folder where shipping documents already land, like Dropbox, Google Drive, email downloads, or a shared ops folder. Harp picks up each new file and writes the useful shipment data into Excel.
- Built for operations teams handling recurring shipping paperwork
- Useful when transport documents arrive as PDFs or scans
- Designed for Excel tracking sheets and follow-up workflows
Who this page is for
- Logistics teams tracking shipments in spreadsheets
- Operations coordinators handling recurring transport documents
- Import-export teams reviewing shipment paperwork manually
- Back-office teams maintaining shipping trackers in Excel
Why this workflow matters
Built for recurring shipping paperwork
If your operations team gets the same transport documents every day, Harp gives you a repeatable workflow instead of another person copying values between PDFs and spreadsheets.
- Reference numbers and shipment dates get retyped manually
- Shipment paperwork arrives in inconsistent PDF layouts
- Tracking sheets lag behind incoming documents
- Operations teams lose time on repetitive document handling
Common logistics columns
Before Harp
- Collect bills of lading and shipment documents from email or shared folders
- Open each file to find references, dates, consignee details, and weights
- Paste the values into an Excel tracker
- Repeat for every shipment batch
After Harp
- Use one shared folder for shipping documents
- Pull the columns your ops team already tracks
- Append rows into an Excel sheet used for follow-up and reporting
- Expand to related customs and logistics paperwork later
What ends up in Excel
The result is a tracker your team can sort, filter, and use for operations work without rekeying shipping document data first.
Example Excel columns
Why Harp
Why teams use Harp for shipping document workflows
It turns incoming paperwork into operational rows
The spreadsheet is what drives follow-up work. Harp helps you get there faster.
It fits recurring logistics paperwork
Bills of lading and related paperwork repeat often enough to benefit from shared folders and saved setups.
It keeps ops teams out of manual rekeying
The value is not abstract OCR. The value is fewer repetitive handoffs from PDF to Excel.
Workflow FAQ
Questions buyers ask before trying this workflow
Can Harp work for bills of lading and related shipping docs?
Yes. It is a strong fit for recurring logistics paperwork that needs to end up in an Excel tracker.
Can we start with one document type first?
Yes. That is the best way to use Harp. Start with one repeatable shipping workflow, then expand after it works.
Is this a full logistics platform?
No. Harp is a desktop workflow tool that turns shipping paperwork into structured spreadsheet output.
Try Harp on your shipping document flow
Start with one recurring document type, prove the spreadsheet output works, then expand to other logistics paperwork.
Related workflows
Invoice inbox
Turn invoice PDFs into Excel automatically
Watch the folder where supplier invoices land and extract invoice number, vendor, due date, totals, tax, and line items into a clean workbook.
Receipt inbox
Turn receipts into Excel rows
Turn phone photos and scanned receipts into structured Excel rows for bookkeeping, reimbursement, or month-end cleanup.
Statement inbox
Turn bank statement PDFs into Excel
Extract transaction dates, descriptions, debits, credits, and balances from PDF statements so your team can reconcile faster.