Receipt inbox
Turn receipts into Excel rows
Point Harp at the folder where receipt photos or scans already land, like Dropbox, Google Drive, or a shared uploads folder. Harp picks up each new receipt and writes the useful data into Excel.
- Made for bookkeeping, expense reconciliation, and month-end cleanup
- Useful when receipts arrive as phone photos, scans, or PDFs
- Best for teams that need rows in Excel, not a pile of raw text
Who this page is for
- Bookkeepers cleaning up employee or client expenses
- Finance admins reconciling card spend in spreadsheets
- Small teams collecting receipts through a shared folder
- Operators doing month-end receipt cleanup manually
Why this workflow matters
Built for expense cleanup that happens too late
Receipts pile up because nobody wants to transcribe them. Harp gives ops and bookkeeping teams a repeatable way to turn a messy receipt folder into a usable spreadsheet.
- Receipt photos arrive from different phones and apps
- Amounts and tax values get typed by hand
- Bookkeeping cleanup gets pushed to month-end
- Messy source files slow down reconciliation
Common receipt columns
Before Harp
- Collect receipt images from email, chat, or uploads
- Open each file and read merchant, date, tax, and total manually
- Type values into an expense spreadsheet
- Chase missing information when the month is already closing
After Harp
- Drop receipts into one shared folder
- Let Harp pull the core expense columns automatically
- Append results into a running workbook
- Review exceptions instead of entering every receipt
What ends up in Excel
Harp turns receipt photos into structured rows your bookkeeper or ops team can filter, categorize, and reconcile. The output is meant to be used immediately, not cleaned from scratch.
Example Excel columns
Why Harp
Why teams use Harp for receipt workflows
Receipt photos are messy by default
Harp is built for real files, not perfect scans. That matters when receipts come from phones and forwarded attachments.
It reduces month-end cleanup work
The goal is not to automate every accounting decision. The goal is to remove the repetitive data entry before reconciliation starts.
It keeps the spreadsheet flow intact
If the rest of your process already lives in Excel, Harp fits in without forcing a new platform.
Workflow FAQ
Questions buyers ask before trying this workflow
Can Harp process receipt photos from phones?
Yes. Receipt photos and scans are one of the main use cases, especially when the destination is an expense spreadsheet.
Will this replace my accounting software?
No. Harp is for extracting structured receipt data into Excel so the rest of your workflow moves faster.
What is the best way to start?
Start with one receipt folder and one workbook. If that saves enough cleanup time, expand from there.
Run your receipt folder through Harp
Use the free pages to test real receipts, then keep the setup if the Excel output saves your team enough cleanup time.
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